Welcoming a new employee isn’t just about paperwork and passwords—it’s also about making them feel prepared and valued. A well-stocked supply kit helps new hires hit the ground running, stay organized, and feel integrated into the team from day one. Whether you’re onboarding remote staff, in-office employees, or hybrid workers, a personalized supply kit sends the message that you’re invested in their success.
Here’s what to include in an effective, professional employee welcome kit—plus where to find items that balance quality with budget.
- Writing tools and desk basics
Include high-quality pens, mechanical pencils, highlighters, and a notepad or journal. These simple tools support brainstorming, note-taking, and onboarding checklists during the first few weeks.
Add essentials like paper clips, sticky notes, a stapler, and tape. Many kits also include a reusable water bottle or branded coffee mug for daily use. Retailers like Staples and Office Depot offer customizable office supply sets.
- Tech accessories and connectivity tools
If your team uses laptops or mobile setups, include charging cables, a wireless mouse, and a laptop stand. For remote employees, consider bundling a webcam, headset, or USB hub.
These items are available from Best Buy, Amazon, or B&H Photo. You can also earn cashback with a Best Buy gift card through Fluz to stretch your onboarding budget further.
- Organizational tools
Folders, tabbed dividers, and document holders keep onboarding materials and HR paperwork tidy. If your employee will be managing schedules or notes manually, include a planner or dry-erase board for flexibility.
Look for office organization tools from The Container Store or Uline.
- Company-branded items
Welcome kits are also a branding opportunity. Add a company-branded tote bag, t-shirt, mug, mousepad, or stickers. This creates team spirit and gives new hires a visual connection to your company culture.
Sites like VistaPrint and Custom Ink offer fast, customizable swag in small or bulk quantities.
- Employee handbook and onboarding materials
Include printed or digital onboarding documents, benefit guides, emergency contacts, and any relevant department protocols. If your company uses a digital HR system like BambooHR or Gusto, provide login credentials or a checklist for platform orientation.
- Wellness or personal touches
Add small extras like mints, stress balls, hand sanitizer, or even a snack bar. These low-cost items show thoughtfulness and enhance the unboxing experience.
You can also include a handwritten note from a supervisor or team member welcoming them aboard.
- Remote employee variations
For remote or hybrid roles, consider mailing the welcome kit in advance or offering a digital version with e-gift cards for tech, office supplies, or meals.
Gift cards purchased through cashback apps like Fluz let you get a discount on Staples supplies or send Walmart gift cards with cashback, making digital onboarding both efficient and budget-friendly.
Final thoughts
A thoughtfully curated employee welcome supply kit does more than deliver office tools—it reinforces your company culture and sets a tone of organization and care. From tech to tangible touches, each item plays a role in building trust and productivity from day one.
With platforms like Fluz, you can streamline the process and earn cashback on essential items, whether you’re prepping five desks or fifty.
